Are you trying to figure out how to plan an event that people will remember? Read this article to learn the best tips for planning an event.
Weddings, birthdays, corporate, and bachelorette parties are some of the most common events you may be tasked with planning. You may think only professionals can get it done, but that’s far from the truth.
Planning an event is easier than you think, but only if you learn the best-kept secrets to organize a memorable event. Don’t know where to start?
We’ve got you covered. Here are the best five tips for planning an event that wows all attendees.
1. Set and Stick to Your Budget
While you may want to organize the ultimate rockstar bash, it’s important to define and stick to your budget when planning your event. It doesn’t matter if it’s a party for a loved one or client.
Talking numbers is vital to make sure you can afford everything you’re planning. Before defining a budget, you should research the potential costs of everything from the venue to invitations.
2. Create an Event Planning Checklist
Staying on schedule and organized are some of the reasons why you need an event planning checklist. It may seem easier to leave it to memory or your team.
However, your checklist will cover everything from reminders to mail your invitations to confirm your venue. Following your event planning checklist will ensure you take care of all tasks ensuring the success of your party.
3. Choose a Reputable Venue That Fits Your Budget
You may think you can’t find a reputable venue that fits your budget and offers the right amenities. Yet, you can hire a venue abroad that fits the bill if you read guides that feature a variety of locations. Make sure to consider customer reviews of the venue, the maximum occupancy, theme, and amenities.
4. Close Deals With Detailed Contracts
Events go wrong all the time due to misunderstandings. Some times event planners don’t read contracts all the way through. In other cases, companies don’t provide detailed quotes or contracts detailing the extent of their services.
These situations turn into a headache when companies don’t perform as expected at the event. Preventing these problems is as easy as requesting full quotes and detailed contracts. Make sure to read all contracts before signing anything so you know what you’re getting.
5. Keep Last-Minute Changes to a Minimum
Last-minute changes can disrupt your event. While there’s no way you can foresee cancellations or unexpected issues, you can prevent last-minute cancellations.
Consider establishing penalties for entertainment, artists, speakers, and other talents. Be upfront about your expectations for all companies you hire to make your event happen. Honesty is the best policy and event planning isn’t an exemption to this rule.
Is Planning an Event Difficult?
Planning an event isn’t difficult if you develop an all-around approach to the festivities. It doesn’t matter if you’re planning a party for a loved one or client. The starting point is sitting down with them and figuring out their vision for the event.
Who will be attending the party? Does the client want an intimate event? These questions are a starting point to shortlist all the musts for the party.
Depending on the type of event, you may need to contact potential sponsors, speakers, and volunteers. If you’re unsure you can do it yourself, you may consider hiring a planner or a team to assist you.
Did you find this article useful? Check out the rest of our site to find more helpful tips and places where you can plan your next event.
Guest Author: Darren Wilson