Companies with a large workforce are involved in the demand for printing and copying. Research reports that supplier agreements can reduce operating costs by 20% to 30%.
To meet these expectations, most companies will search for copier machines that can support a variety of functions. In this case, copier leasing is the best option.
In most cases, the available machines that can match these needs often have a big price tag. Investing in such a device can take up a large share of the budget without considering the recurrent costs. These costs are repair and maintenance, paper, and toner replacements.
The ongoing maintenance costs may be an underlying factor that may lead a small enterprise to consider leasing the equipment. The option is beneficial for most companies as the repair and maintenance costs are inclusive of the terms of the contract.
Here are the top 3 benefits of copier leasing that should prevent a small business from outright purchasing.
1. Initial Expense and Budgeting
Companies consider capital a vital determinant of the machines they get. Tools are quite expensive, especially where the company has a large workforce working for it. A leasing contact does not involve a down payment compared to a loan from a financial institution.
A lease requires a monthly payment that is close to or the same as the first payment. The company can consider other expenses involved in starting a business. Leasing copier machines reduce the costs that are involved with buying.
2. Technological Upgrades
In the modern day, technology enhancements, and upgrades are conducted on a daily. Businesses that invest in copier machines expect a longer service period. In this period, the one being used might be different from the latest one in the market as the features and functionality are advanced.
Copy machine leases run over a short time after which the company has the choice of upgrading. Productivity is maintained without the worry of the machines breaking down or slowing down operations. In the long run, leasing reduces the operational costs of the business more than an upright purchase would.
3. Avoiding Obsolescence
The process of IT equipment disposal can be time-consuming and costly with the existing regulations on the process. Companies may consider resale of the equipment which can also be hard or demanding. Copy machine leasing is the most accessible way companies can avoid obsolescence as the rental company takes up the burden.
Companies will lease copier machines to avoid the expensive cost of buying, maintaining, and disposal.
Final Thoughts on Copier Leasing
Many companies continue to take the copy machine leases because of the financial benefit involved. Productivity is a key factor to consider for mitigating the operational cost. Leasing copier machines guarantees enhanced technology and increased functionality.
Companies that consider the copier leasing option also enjoy tax advantages that are part of the contract. The company receives savings that help the company in reducing general operational expenses.
Monthly lease payments are deducted as the company expense on the tax return that the business files. The savings can also help the business to offset the copy machine lease.
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