We’ve all been there – your department head calls a last-minute meeting and suddenly everyone is lost. No one likes to be in an unstructured meeting that feels like a waste of time.
An effective agenda can increase meeting productivity and make it more enjoyable for everyone. Here are some easy-to-use meeting agenda templates for any occasion that will make planning your meetings a breeze.
Planning By Discussion Topic
One of the most obvious ways to set up your agenda is to narrow down the most important discussion topics to cover in your meeting. Each topic can be listed on the agenda followed by a series of important talking points for each one.
This is a very simple and intuitive way of planning your agenda which means it can be written just minutes before the actual meeting.
Planning By Time Slots
If you have the ability to be a bit more detailed when planning for a company meeting, it can be helpful to structure the agenda template with time slots.
A time-based agenda breaks down the length of the meeting into specific time chunks so that everyone knows how long each task should take.
Of course, this also means it’s useful to know how long your meeting space has been booked for. Take a look at this meeting room booking system for an easy solution!
Planning By Project Segments
If the objective of a meeting is to complete a project, it might be most logical to structure your meeting agenda template with project segments.
This agenda template also provides your project team with an outline of the meeting objectives beforehand. This way all expectations are made clear and the meeting can run as smoothly as possible.
Planning With Action Items
A department meeting might also have several objectives. In this case, similar to planning by segments of projects, you can structure your meeting agenda with specific action items.
By structuring your department meeting around action items, you know that the meeting will be as productive as possible.
Informal Meeting Agenda Templates
Some meetings might not require a formally structured meeting agenda template.
If a meeting gets called at the very last minute, sometimes you can get away with a very basic bulleted list to keep all of the meeting attendees on track.
In any case, it’s also always wise to leave space on the agenda for meeting notes that might need to be recorded. This applies to other agenda templates as well!
Planning for Productivity and Efficiency
These meeting agenda templates may seem straightforward and intuitive at first glance, but they can make a huge difference.
A little bit of organization and prior effort goes a very long way when planning a meeting for productivity and efficiency. Your employees and colleagues will undoubtedly appreciate it.
Continue exploring our site for more tips to help improve your workplace productivity!